Ally Pally Allotments Association Constitution

As revised in Sept 2025

 

A. The name of the Association is Ally Pally Allotments Association

B. Administration
Subject to the matters set out below, the Association shall be administered and managed in
accordance with this constitution by the members of the Committee as constituted by clause F of
this constitution ['The Committee']

C. Objects
The Association's objects are:
 to make the allotments safe, peaceful and enjoyable
 to work with nature not fight against it and to encourage organic gardening methods
 to support tenants and their growing interests
 to maintain plots in good condition
 to encourage members to observe conditions of tenancy
 to retain the full area of Alexandra Palace, Grove Lodge Meadow and Nursery allotments
as such
 to support the principle of allotments and their availability in Haringey

D. Powers
In furtherance of the objects but not otherwise the Committee may exercise the following powers:
1. power to raise funds and to invite and receive contributions providing that in raising funds
the Committee shall not undertake any substantial permanent trading activities and shall
conform to any relevant requirements of the law;
2. power to do all such other lawful things as are necessary for the achievement of the
objects.

E. Membership and Subscription
1. Membership of the association shall be open to every tenant on the site comprising
Alexandra Park, Grove Lodge Meadow and the Nursery.
All members of the APAA shall pay an annual subscription. The amount will be decided at
an Association AGM. The subscription is payable for a calendar year.
2. Every member shall have one vote.

F. The Committee
1. The Committee shall consist of up to 10 members including the following officers:
 Chair
 Site Secretary
 Treasurer
 Committee Secretary
2. Each officer and member of the Committee shall be elected individually at the Annual
General Meeting.
3. All the members of the Committee shall retire from office together at the next annual
general meeting after the date on which they came into office but they may be re-elected.
4. Up to 4 additional members may be co-opted onto the Committee. Co-workers actively
supporting the Association can be made members of the Committee.

5. The responsibilities of each officer and member of the Committee shall be determined by
the Committee. All members of the committee are expected to act in the interests of the
association.
6. The proceedings shall not be invalidated by any vacancy or failure to appoint.

G. Meetings and Proceedings of the Committee
1. The Committee shall hold at least three ordinary meetings each year. A special meeting
may be called at any time by the Chair or by any two members of the Committee upon not
less than four days' notice to other members of the Committee of matters to be discussed.
2. The Chair shall conduct meetings of the Committee or, in his/her absence, a chair to be
chosen from the Committee before any other business is transacted.
3. There shall be a quorum of at least three members of the Committee at meetings.
4. Every matter shall be determined by a majority vote of the members of the Committee
present; in the case of an even vote the Chair shall have the casting vote.
5. The Committee shall keep minutes of its proceedings at meetings in books kept for that
purpose. A copy to be displayed for members of the Association after each Committee
meeting.
6. The Committee may from time to time make and alter rules for the conduct of their
business, the summoning and conduct of their meetings and the custody of documents. No
rule may be made which is inconsistent with this constitution.
7. The Committee may appoint one or more sub-committees for the purposes of making any
inquiry or supervising or performing any function or duty which in the opinion of the
Committee would be more conveniently carried out by a sub-committee, providing that all
acts and proceedings of any such sub-committee shall be fully and promptly reported to the
Committee; the purpose of any sub-committee, and any expenses it is likely to incur, must
be agreed beforehand.

H. Receipts and Expenditure
1. The funds of the Association, including all donations, shall be paid into an account
operated by the Committee at such a bank as the Committee shall from time to time
decide. A statement of account shall be kept in respect of monies from Haringey Council.
2. The funds belonging to the Association shall be applied only in furthering the objects.

I. Accounts
The Committee shall keep an accounting record for all accounts and prepare an annual statement
of account for the annual general meeting. The accounts will be independently examined. A
statement of account for Haringey Council will be sent as required.

J. Annual Report
The Committee shall prepare an annual report for its members.

K. Annual General Meeting
1. There shall be an annual general meeting of the Association.
2. Every annual general meeting shall be called by the Committee. The secretary shall give at
least 28 days' notice of the meeting to members of the Association. All members of the
Association are entitled to attend.
3. The Committee shall present to each annual general meeting the report and accounts for
the preceding year.
4. Nominations for the election of officers to the Committee must be made by members of the
Association, in writing to the committee secretary not less than 7 days in advance of the

Annual General Meeting; should nominations exceed vacancies, election shall be by secret
ballot at the AGM.

L. Special General Meetings
The Committee may call a special general meeting of the association at any time. If at least ten
members of the Association request such a meeting in writing stating the business to be
considered, the secretary shall call such a meeting. At least 21 days notice must be given. The
notice must state the business to be discussed.

M. Procedure at General Meetings
1. The secretary or other person specially appointed by the Committee shall keep a full record
of proceedings at every general meeting; a copy to be displayed as soon as practicable
thereafter.
2. There shall be a quorum of at least ten members of the Association present at any general
meeting.

N. Alterations to this Constitution
This constitution may be altered by a resolution passed by not less than two thirds of the
members of the Association present at a general meeting. The notice of the general meeting must
include notice of the resolution, setting out the terms of the alteration proposed.

O. Dissolution
If the Committee decide that it is necessary or advisable to dissolve the Association, it shall call a
meeting of members of the Association of which not less than 28 days' notice (stating the terms of
the resolution to be proposed) shall be given. If the proposal is confirmed by a two thirds majority
of those members present the Committee shall have power to realise any assets held on behalf of
the Association.
Any assets remaining after the satisfaction of any proper debts and liabilities shall be given to an
Association with similar aims or to a philanthropic or charitable purpose.
This constitution was originally adopted on the 27 th July, 2000 by the persons whose names
appear below.
Steve Ballard, Cathy Brogan, Alison Liney, Caroline Sparke, Jill Pullan, Robert
Hare, Fred Fitzke, Geoff Hammond, Andrea Brewer